1. General information

The confidentiality of your personal data is one of the main concerns of the Social Innovation Solutions Association with headquarters in Bucharest, sector 1, Str. Av Petre Cretu no. 15, floor 2, apartment 6, District Court 1, as data operator.

This document is intended to inform you about the processing of your personal data, in the context of using the Climate Change Summit website https://climatechange-summit.org. (the “Site”)

1. Categories of personal data processed

If you are a visitor to the Site, the Social Innovation Solutions Association will process your personal data that you provide directly in the context of using the Site, such as the data that you provide in the contact / questions / complaints section, to the extent that you contact us in this way.

III. Purposes and grounds of processing

III.1. If you are a client of the Website, the Social Innovation Solutions Association processes your personal data as follows:

• for carrying out the contractual relationship between you and the Social Innovation Solutions Association, respectively for taking over, validating, sending and invoicing the order placed on the Site, informing you about the status of the order, organizing the return of ordered products, etc.

Basis: The processing of your data for this purpose is based on the contract concluded between you and the Social Innovation Solutions Association, defined in the climatechange-summit.org Terms and Conditions

The provision of your personal data is necessary for the execution of this contract. Refusal to provide data may result in the impossibility of developing contractual relationships between you and the Social Innovation Solutions Association.

• for the fulfillment of the legal obligations’ incumbent on the Social Innovation Solutions Association in the context of the services provided through the Site, including obligations in fiscal matters, as well as in matters of archiving.

Grounds: The processing of your data for this purpose is necessary based on legal obligations. Providing your data for this purpose is necessary. The refusal to provide data may result in the impossibility of the Social Innovation Solutions Association to comply with its legal obligations and therefore in the impossibility of offering you services through the Site.

• for marketing activities, respectively for the transmission, by means of remote communication means (e-mail, SMS) of commercial communications regarding the products and services offered by the Social Innovation Solutions Association, through the Site.

Basis: The processing of your data for this purpose is based on your consent, if you choose to provide it.

You can express your consent to the processing of data for this purpose by checking the appropriate box at the time of account creation, or after account creation, in the My Account Information section. To unsubscribe from receiving such commercial communications, you can use the option at the end of each e-mail/sms containing commercial communications. Additionally, you can unsubscribe by going to the My Account Information section.

Providing your data for this purpose is voluntary. The refusal to provide consent for the processing of your data for this purpose will not have negative consequences for you.

• for the purpose of carrying out various analyses, reports on the operation of the Website, creating profiles of consumer preferences, mainly in order to improve the experience offered on the Website.

Basis: The processing of your data for this purpose is based on the legitimate interest of the Social Innovation Solutions Association to permanently improve the customer experience on the Site. Providing your data for this purpose is voluntary. Refusal to provide data for this purpose will have no negative consequences for you.

III.2. If you are a visitor to the Site, the Social Innovation Solutions Association processes your personal data as follows:

• for marketing activities, respectively for the transmission, by means of remote communication means (e-mail, sms), of commercial communications regarding the products and services offered by the Social Innovation Solutions Association, through the Site.

Basis: The processing of your data for this purpose is based on your consent, if you choose to provide it.

You can express your consent to the processing of data for this purpose by completing and checking the appropriate box in the form for subscribing to the newsletter available on the Site. To unsubscribe from receiving such communications for commercial purposes, you can use the option at the end of each e-mail/sms containing commercial communications.

Providing your data for this purpose is voluntary. The refusal to provide consent for the processing of your data for this purpose will not have negative consequences for you.

• to resolve complaints, complaints and to monitor traffic and improve your experience on the Site.

Grounds: The processing of your data for this purpose is based on the legitimate interest of the Social Innovation Solutions Association to ensure the correct functioning of the Site, as well as to permanently improve the experience of the Site’s visitors, including by solving various comments, questions or complaints.

Providing your data for this purpose is voluntary. Refusal to provide data for this purpose will have no negative consequences for you.

1. The duration for which we process your data

As a principle, the Social Innovation Solutions Association processes your personal data as much as is necessary to achieve the processing purposes mentioned above.

[Note: stored only if necessary] If you are a customer, we will process your data for the entire duration of the contractual relationship and subsequently according to the legal obligations falling under the charge of the Social Innovation Solutions Association (e.g., in the case of financial supporting documents- accounting records for which the legal retention period is 10 years from the end of the financial year during which they were drawn up).

[Note: removed only if applicable] If you are a customer and exercise the option to delete your user account, by pressing the Delete Account button in the My Account Information section, Social Innovation Solutions Association interprets this action as your option to unsubscribe from receiving commercial communications by which we keep you informed about the products and services offered through the site. In this regard, if you choose to delete your user account, we will no longer send you such emails and/or SMS. However, we would like to inform you that deleting your account will not automatically delete your personal data. If you want your personal data to stop being processed or if you want the data to be deleted, you can exercise your rights detailed in point VII below.. If you request the deletion of the account, but on that account there is at least one active order, the request to delete the account can only be registered after the delivery of the products and the completion of the last active order.

If you withdraw your consent for data processing for marketing purposes, the Social Innovation Solutions Association will stop processing your personal data for this purpose, but without affecting the processing carried out by the Social Innovation Solutions Association based on the consent expressed by you before its withdrawal.

1. Disclosure of personal data

In order to fulfill the processing purposes, the Social Innovation Solutions Association may disclose your data to partners, to third parties or entities that support the Social Innovation Solutions Association in carrying out its activity through the Site (for example, courier companies, IT service providers), or to the central/local public authorities, in the following exemplary cases listed:

• for the administration of the Site;
• in situations where this communication would be necessary for awarding prizes or other facilities to the persons concerned, obtained as a result of their participation in various promotional campaigns organized by the Social Innovation Solutions Association through the Site;
• for maintaining, customizing and improving the Site and the services provided through it;
• to perform data analysis, testing and research, monitoring usage and activity trends, developing security features and user authentication;
• for the transmission of commercial marketing communications, under the conditions and limits provided by law;
• when the disclosure of personal data is provided by law, etc.

1. Transfer of personal data

The personal data provided to the Social Innovation Solutions Association can be transferred outside of Romania, but only to countries in the European Union.

VII. Your rights

Under the conditions provided by the legislation on the processing of personal data, as data subjects, you benefit from the following rights:

• the right to information, respectively the right to receive details regarding the processing activities carried out by the Social Innovation Solutions Association, as described se in this document;
• the right to access data, respectively the right to obtain confirmation from the Social Innovation Solutions Association regarding the processing of personal data, as well as details regarding the processing activities such as the manner in which the data are processed, the purpose for which the processing is done, recipients or categories of data recipients, etc.;
• the right to rectification, respectively the right to obtain the correction, without justified delay, by the Social Innovation Solutions Association of inaccurate/unjustified personal data, as well as the completion of incomplete data; The correction/completion will be communicated to each recipient to whom the data were sent, unless this proves impossible or involves disproportionate efforts.
• the right to delete data, without undue delay, (“the right to be forgotten”), if one of the following reasons applies:
  • they are no longer necessary to fulfill the purposes for which they were collected or processed;
  • if consent is withdrawn and there is no other legal basis for processing;
  • if the data subject objects to the processing and there are no overriding legitimate reasons;
  • if the personal data were processed illegally;
  • if personal data must be deleted to comply with a legal obligation;
  • the personal data were collected in connection with the provision of information society services according to Union law or the internal law under which the operator is subject.

It is possible that, following the request to delete the data, the Social Innovation Solutions Association will anonymize these data (thus depriving them of their personal character) and continue processing them for statistical purposes under these conditions;

• the right to restrict processing to the extent that:
  • a person contests the accuracy of the data, for a period that allows us to verify the correctness of the data;
  • the processing is illegal and the data subject opposes the deletion of personal data, requesting instead the restriction of their use;
  • the operator no longer needs the personal data for the purpose of processing, but the data subject requests them for establishing, exercising or defending a right in court; or
  • a data subject has objected to processing (other than direct marketing), for the period of time in which it is verified whether the legitimate rights of the operator prevail over those of the data subject.
• the right to data portability, respectively (i) the right to receive personal data in a structured way, commonly used and in an easy-to-read format, as well as (ii) the right to have this data transmitted by to the Social Innovation Solutions Association to another data operator, to the extent that the conditions provided for by law are met;
• the right to opposition – regarding processing activities can be exercised by sending a request as indicated below;
  • at any time, for reasons related to the particular situation in which the data subject is, that the data concerning him/her be processed on the basis of the legitimate interest of the Social Innovation Solutions Association or on the basis of the public interest, except in cases where the Social Innovation Solutions Association can demonstrate that it has legitimate and compelling reasons that justify the processing and that prevail over the interests, rights and freedoms of the data subjects or that the purpose is to establish, exercise or defend a right in court;
  • at any time, free of charge and without any justification, that the data concerning it be processed for direct marketing purposes.
• the right not to be subject to an automated individual decision, i.e. the right not to be the subject of a decision taken solely on the basis of automated processing activities, including the creation of profiles, which produce legal effects that concern the data subject or affect him in a similar way to a significant extent;
• the right to address the National Supervisory Authority for the Processing of Personal Data or the competent courts, to the extent you consider necessary.

For any additional questions about how personal data is processed and to exercise your rights mentioned above, please contact the email address: climate@innovationsolutions.eu

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